Opera 3, Opera SE, infor SunSystems and Infor Q&A innovative finance and reporting solutions
Automate Purchase Invoicing and add control of spend with sophisticated approval workflows
HMRC certified solution. 1 in 20 employees in the UK is paid using Opera Payroll
CIS is a solution designed for the construction industry. Operations is for manuifacturing companies
Opera 3, SAGE, Office, we can host almost any application that you use.
Easy to use with other local apps
Virtualise your whole system, reduce expensive IT Support costs and benefit from the Cloud
Cloud with NVIDIA virtual GPU (vGPU) for 3D engineering and/or design software
We also offer IT Support to Cloud users to help with any software or hardware issues
Opera 3, SE, XRL, CIS & Operations
immediate access to accredited Pegasus personnel
Opera 3, SE, XRL, CIS & Operations
immediate access to accredited Pegasus personnel
Opera 3, SE, XRL, CIS & Operations
immediate access to accredited Pegasus personnel
We provide training courses on Pegasus Opera 3, SE, CIS, Operations and Zahara Procurement software
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Intsys is a Business Software partner focussed on providing & supporting ERP and Cloud Solutions
What is AP automation?
Pegasus AP automation, as the name suggests, automates your accounts payable process by automating the manual processes involved. It means automating processes such as receiving invoices, coding, approval, payment and reconciliation. AP Automation software provide dashboards which allow you to see the entire journey of an invoice and its status in real-time, and everything is stored electronically for easier audits.
How does AP automation work?
A unique email address is used to capture your invoices, which are then automatically converted into a digital format, including any attachments, invoice header and line details. The Pegasus AP automation feature uses Optical Character Recognition (OCR) to extract all the relevant information from the invoices and Machine Learning (ML) is used to recognise repeated patterns and improve accuracy.
Finance teams have complete visibility and control over the status of every invoice processed to allow for smarter budgeting decisions, and a duplicate invoice check ensures no invoices are paid twice.
OCR
reads
invoice
from
email
Workflows
trigger
email
approvals
Once
approved
is posted
in Opera
PL
Advanced approvals
An automated bank account capture reduces the risk of fraud and the approval process can happen anytime, anywhere by the nominated approver. For security, you can create advanced workflow approvals and add as many approvers as you wish. Once approved the invoice will appear in Opera 3 SQL SE with a full audit trail and will be electronically stored for seven years to meet audit requirements.
Fraud Prevention
Pegasus Opera SE AP Automation can help you reduce the risk of invoice fraud by automating your accounts payable function in 3 areas:
1. Duplicate invoices: the bank detail verification function detects any invoices with different payment details. They are flagged and frozen for manual intervention
2. CEO fraud occurs when a fraudster impersonates the CEO. PO matching and Purchase Approvals would raise flags straight away. With the clever central hub for financial controllers, any unauthorised payments are spotted immediately.
3. Shell companies exist only on paper for fraudulent purposes. With AP Automation every new supplier needs to be onboarded correctly before an invoice can be processed. No invoices will proceed until they’ve been formally checked and added.
Cost Savings
Reportedly it costs up to £15 to process an invoice manually but this can be reduced by 60-80% using automation systems. For businesses processing 500 invoices a month, that is an eye-watering annual saving of £78,000! It gives also buyers access to Opera via the web without the need of more Opera licences.
Time Savings
A study by the Aberdeen Group has found automating AP processes can reduce approval time from 20.8 days down to 3.8 days on average – a staggering 17 day difference!
Fraud protection
£609.8 million was lost to businesses in the first half of 2022 due to fraud payments, research has found, and 81% of businesses have been targets of fraud in the past. AP automation offers a layer of security against fraud , and approval workflows increase the likelihood of fraudulent invoices being flagged before they are mistakenly paid.
Other benefits
Accuracy
AP is an area where many manual errors can occur. Incorrect invoice headers being added, errors in line data or a mismatched PO can add costs to the invoice process and create significant delays.
Compliance
It is recommended you keep financial records for seven years. Meeting compliance needs is easily done with automated AP as invoices can be stored electronically and recovered quickly and easily at the click of a button.
NL Coding Automation
Nominal Ledger coding is simple to automate by supplier, specific invoices, and for each and every line of the invoice. “Defaulting” capabilities for Nominal Ledger coding reduce repetitive processes.
Supplier relationships
AP automation can help you pay your invoices quickly and improve relationships with suppliers, essential for businesses to secure good rates, minimal disruption, greater availability of products and fewer quality issues.
Pegasus Opera SE AP Automation brings many other benefits that will help your business streamline mundane tasks so that you can focus valuable time on strategic decision-making, planning, and human-focused activities.
Paperfree
Go paperfree!
Store all your PL invoices digitally without having to scan
Multilanguage
The Opera SE AP Automation works with most of main languages in the world
Multicurrency
The Opera SE AP Automation works with most of main currencies in the world
Dashboards
Powerful dashboards give you a clear insight into the purchase lifecycle.
Excel reporting
Export reports to Microsoft Excel for even more manipulation and analysis.
New
Online Buying
Did you know 76% of suppliers will drop offline catalogues by 2025? The future is Online Buying!
This tool integrates with almost any website including Amazon Business and a growing number of global suppliers.
From Online Cart to Opera Ledger, Seamlessly Automated, with customised pre-purchase and Invoice approvals.
Having worked with Pegasus and Intsys for many years, we have absolute confidence in both the product and the support we receive, and look forward to reaping the productivity benefits that the latest Opera solutions will bring us. The enhanced reporting in Opera 3 enables us to export reports directly to Excel and benefit from real time management information
Helena Lapczynska, Payroll Manager, Hyde Park Residence
What our customers say:
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