Pegasus Opera 3 Payroll

Award-winning Payroll & HR. 1 in 20 employees in the UK is paid using a Pegasus Payroll system Pegasus. Opera 3 Payroll is available as a stand alone application or as an integral component of Opera 3; linking seamlessly to Personnel and P11D Organiser.

 

Opera 3 Payroll Features

The ideal Payroll solution for small to medium-sized businesses

 

Summary

From employee creation to payment processing, Opera 3 Payroll also caters fully for the submission of Real Time Information to HMRC, including the Full Payment Submission (FPS) required for each pay period. All RTI submission files adhere to HMRC specifications. Opera 3 Payroll will also handle your auto enrolment requirements, from categorising your workers and auto enrolling them to managing employer and employee contributions and handling optins and opt-outs.

 

No matter what the size of your operation, Opera 3 Payroll provides the power and flexibility you need. Its multi-company capability, coupled with quick speed of processing, mean that it’s equally at home in a payroll bureau.

 

  • Multi-user, with Company and Group password control and menu level access restriction

  • Full integration with Opera 3 Document Management

  • Links to the Nominal Ledger, Cashbook and Costing Financial modules of Opera 3

  • Definable cheque and payslip designs to suit Company stationery requirements

  • Create unlimited Companies with unlimited employees per Company

  • Weekly, fortnightly, four weekly and monthly paid employees can be maintained all in one company

  • Employee profiles for efficient employee record creation

  • Employee payment details and payslip images can be retained for up to 999 pay periods

  • Payslips from past periods can be reprinted at any time

  • Employees can be paid via BACS, reducing the time and costs required to process payments

  • Submit Year-End Returns via the Government Gateway using the Pegasus Online Filing Manager

  • In-Year P45(1), P45(3) and P46 file generation for online submission using the Online Filing Manager

  • Filtered Historical employee record processing to current legislative bandwidths

  • Automated Director's National Insurance calculations

  • Multiple Pension Scheme management

  • Track report on key field changes for the Payroll year using the Audit Log

  • Backup and Restore facility

  • Fully automated SSP, SMP and SPP (Birth) processing and reporting, with complex legislation built in

  • Automated Attachment Orders processing and reporting

  • Retrospective NI code changes with automatic adjustment value calculation and processing

  • Caters for Holiday pay across year-end

Employee Records

  • Address, bank details and holidays

  • Tax and National Insurance To-Date details

  • Payments and deductions - permanent and temporary values, retained units and rates, zero this period facility

  • Quick calculation - showing net pay, total deductions and NI'able earnings

  • Retained History with payslip image drill down

  • Employee photograph attachment

  • Ability to embed documents, spreadsheets etc, via OLE technology

 

 

Reports

  • Departmental reporting

  • Payslip, cheque and BACS list generation

  • P35, P14 and P60 End-of-Year reports

  • P45(1), P45(3) and P46 In-Year reports

  • P11 Deductions Working Sheet

  • P32 employer's Payment Record, with payment and funding recording and multi-company consolidation

  • This Period and To Date summaries

  • Comprehensive statutory payments, Attachment Orders and pension contribution reports

  • Additional Reporter module available, for the creation of your own reports

Pensions

Mixed Pension schemes per company

Stakeholder Pensions

Fixed amount

Percentage of definable figure

Group Personal Pension

COMP

COSR

Freestanding AVC

Up to three different LEL/UEL criteria

 

 

Personnel records

Employee diary showing sickness, holidays, maternity and compassionate leave, and training

Variable employee working patterns reflected within the diary

Accurate days, hours and minutes event recording and analysis

Keep records for up to 99 years, including job changes and salary updates

Pro-rata holiday entitlement and holiday carry-over

 

 

Extended Information Sources

Export information to Microsoft products such as Word and Excel

Send reports via e-mail

Payroll administrator and management reports delivered via e-mail

Regularly notify staff of remaining holiday entitlement automatically by e-mail

Automatically notify managers of Payroll requirement by e-mail

 

 

Real Time Information (RTI)

Real Time Information means that employers and pension providers tell HMRC about PAYE payments at the time they are made as part of their payroll process. Payroll software will collect the necessary information and send it to HMRC online." HM Revenue & Customs

What is PAYE RTI?

RTI will ensure that the PAYE system meets the needs of the 21st century and will make it easier for employers, pension providers and HMRC to administer PAYE. Under RTI, employers and pension providers will tell HMRC about PAYE payments at the time they are made - as opposed to how it is done today, at the end of the financial year.

 

With the HMRC RTI system, employers are required to send data about PAYE, NIC and student loans every time they pay an employee, rather than just once a year with the end-of-year return. Payroll software will collect the necessary information and send it to HMRC online. All Pegasus payroll solutions* cater for RTI.

 

 

Operating PAYE in real time

Real Time Information affects the procedures for reporting individuals' earnings and pension and annuity payments, recording new starters and leavers and processing the tax year-end:

  • Information about all earnings and deductions must be submitted to HMRC for each pay period rather than at the end of the tax year.

  • Employees who leave must still be given a P45 form but employers must not submit P45 or P46 returns to HMRC; starter and leaver information must be included when necessary with a pay period's Full Payment Submission (FPS).

  • P35 (Employer Annual Return) and P14 (End of Year Summaries) will not be used at the 2013/14 year-end. Employees must still be given their P60.

 

 

Why do we need RTI?

One reason for introducing RTI is to support the introduction of the Government‘s Universal Credit in 2013. Universal Credit will reform the state benefits system by simplifying and streamlining benefits into one payment whilst reducing fraud and ensuring people receive the benefit payments they are entitled to.

 

RTI will provide the Department of Work and Pensions (DWP) with up-to-date information about a claimant’s employment income, enabling them to calculate Universal Credit payments without the need for claimants to supply employment or pension income information. 

 

 

Online Filing Manager (OFM)

Online filing is more efficient and convenient than paper filing, and submitting your Annual Returns and PAYE in-year returns using Pegasus Online Filing Manager makes it even easier.

Pegasus Online Filing Manager comes as standard with Opera 3 Payroll & HR. It's intuitive, accurate and uses the information already generated via normal payroll processing, removing the need to re-key data. It was the first professional application to gain HMRC approval for verifying and electronically submitting P14 and P35 information. The Pegasus Online Filing Manager caters for the submission of the VAT 100 Return to HMRC. It is now a requirement for most companies to submit their annual P14 and P35 online.

 
 

Auto Enrolment & Pension Integration

Workplace pension law has changed. Auto enrolment is a government initiative designed to help people save for their retirement, which means every employer in the UK has a duty to enrol their employees into a pension scheme and contribute towards it (even those employing seasonal workers).

  • Opera 3 Payroll caters for auto enrolment as standard

  • It integrates with  NEST Pensions and NOW: Pensions  so you can send contributions and information to either pension scheme electronically

  • It's HMRC RTI and PAYE recognised for extra peace of mind

  • It can be fully integrated with other Opera 3 applications, eliminating the need to run separate systems. Alternatively it can be purchased as a stand alone solution

  • Add employees and companies at no extra cost, ideal for growing businesses

NEST and NOW Integration

NEST Pensions (National Employment Savings Trust) and NOW: Pensions are cost effective pension schemes that are available for any employer to meet their new duties. Integration with these schemes is an optional feature of auto enrolment and allows seamless linking to the NEST and NOW: Pensions online portals.

 

 

 

Email Payslips

Opera 3 allows the flexibility of marking individual employees as receiving payslips and P60s by e-mail or printed. E-mailing payslips will make your payroll run as easy as pressing a button: Opera 3 generates PDFs of the payslips or P60s for the employees you select and the server handles sending the e-mails in the background, so you can continue to process without disruption.

Pegasus Web Xchange is a secure and easy way to access your Opera 3 data on the go – anytime, anywhere and on a number of mobile devices.

Using new browser based technology, Pegasus Web Xchange provides a set of services that are used to securely access and view Opera 3 data via a web browser. Users can log in from a range of mobile devices through supported web browsers such as Internet Explorer, Google Chrome, Mozilla Firefox and Safari.Pegasus

 

Web Xchange helps you:

  • Access your Opera 3 data securely

  • Connect with your data wherever you are - available on devices such as PCs and tablets

  • Save time with 24/7 access

  • Improves efficiency

  • Empowers employees

WebXchange

 
 

Salary Sacrifice

Under a salary sacrifice arrangement, an employee gives up some of their cash earnings in return for new or increased entitlements to non-cash benefits provided by their employer. Apart from pension contributions, non-cash benefits include childcare vouchers, cycle schemes, travel, subsistence allowances and others.

 

Key benefits of salary sacrifice in Opera 3 Payroll:

  • It’s included as standard with Opera 3 Payroll

  • It’s very quick and simple to set up

  • Salary sacrifice can be used for both pension and non-pension sacrifices

  • A pension salary sacrifice can be based either on a defined value or on a percentage

  • Salary sacrifice information is printed on the payslip

  • Sacrificed values are included in pension contribution reports and pension contribution files

  • Pension salary sacrifice values are shown on the Employee History form

  • The employer’s NI saving can be added to the pension contribution

Fully Integration with Pegasus CIS

Pegasus CIS is an application for Construction companies and Subcontractors that covers all the requirements of contract costing: handling all the revenue and costs associated with running a contract, controlling materials, purchase orders and purchase invoices, through to the regulatory requirements of HMRC's Construction Industry Scheme. Fully integrated into Opera 3 and Opera 3 payroll, Pegasus CIS truly transforms a company's ability to profitably manage contracts.

 

Pegasus CIS provides complete control over all aspects of contracts management, from costing and timesheets through to payment applications, VAT invoicing and cash receipt matching. Fully integrated to the Opera 3 Sales, Purchase and Nominal Ledgers, Cashbook and Payroll, Pegasus CIS conforms to the requirements and regulations of HMRC's Construction Industry Scheme.

 

Have a question about Opera 3 Payroll?

Call 020 8605 9700, Mon-Fri 9am-5:30pm or Fill in the form below

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